The Jim Wells County Courthouse is requesting proposals from interested and qualified parties for Disaster and/or Storm Recovery Services Monitoring. Under this contract, work shall consist of clearing and removing any and all "eligible" debris as defined by the Federal Emergency Management Agency (FEMA) Publication 325, all applicable State and Federal Disaster Specific Guidances and policies, and as directed by the City of Freeport. 

Work will include:

1. Examining debris to determine whether or not debris is eligible, burnable or non-burnable,
2. Loading the debris,
3. Hauling debris to approved Temporary Debris Storage and Reduction Sites (TDSRS) or landfill(s)
4. Reducing the debris
5. Hauling the debris to an approved disposal facility
6. Dumping the debris at the dumpsite or landfill

Sealed proposals are to be submitted to:

  Jim Wells County
200 N. Almond St. Ste.101
Alice, Texas 78332
ATTN: Honorable Judge Pedro "Pete" Trevino Jr.

Sealed proposals are to be marked on the envelope:

"Disaster and/or Storm Recovery Services"
Monitoring Contractor

Sealed proposals will be received no later than 10:00 AM on May 8^th, 2024.

Jim Wells County appreciates your time and effort in preparing a proposal.  Please note that all proposals must be received at the designated location by the deadline shown.  Proposals received after the deadline will not be considered for award and shall be returned unopened.  Opening is scheduled at the Jim Wells Court House, 200 N. Almond, Alice, Texas as listed above.  You are invited to attend.  Proposals will be declared responsive or non-responsive at that time but will not be open to public review until evaluations are completed.

Jim Wells County is aware of the time and effort you expend in preparing and submitting bids and proposals to the County.  Please let us know of any requirements causing you difficulty in responding.  We want to make the process as easy and convenient as possible so that all responsible vendors can compete for the county's business.

For more information on the requested proposals, see the following PDF attachment: Disaster and/or Storm Recovery Services Monitoring Contractor.pdf

For questions or further information, feel free to contract the Executive Assistant, Isabel Trevino at (361)668-5706.

Jim Wells County, (hereafter, the County, Owner), is requesting qualifications from interested and qualified firms for Condition Assessment and Master Planning Services related to the development, design, build, and ongoing optimization of various facility projects associated with the Rehabilitation of the Jim Wells County Courthouse.  The County understands that the first cost is not the only factor in facility ownership.  Responding firms shall be able to quantify life cycle costs or total cost of ownership with all potential projects in an effort to help the County remain competitive in today's marketplace.  Preference will be given to firms that are vertically integrated with a full staff for design build delivery.  Jim Wells County sees value in having the same company that helps to determine the project goals and criteria also deliver the project.  Vertically integrated firms shall have engineers (PEs), Architects, and construction delivery professionals on staff.

The County plans to select the most qualified firm for high performance design-build projects in accordance with Local Government Code 262.023 which provides for the usage of Texas Government Code 2269 Subchapter G Design Build Contracts for Facilities.  The County intends this to be a one-step process based on qualifications only.  The County may opt to interview the top 3 respondents in the event that the qualifications are closely matched.

The County reserves the right to add a 2^nd step to this evaluation at its sole discretion if qualifications alone are not sufficient for selection.  Per Texas Government Code 2269 Subchapter G.  The County may choose to evaluate respondents on the basis of the safety, feasibility of implementing the project as proposed, ability of the offerer to meet schedules, or costing methodology.

The selected high-performance design-build firm shall partner with the County to develop and deliver a comprehensive program to upgrade and/or improve facilities via the following basic process:

A detailed assessment that establishes short-, medium-, and long-term needs and opportunities, budgets, operating cost baselines and a roadmap for optimization.

1. Co-development with the County of a plan for implementation.
2. Design and installation of work according to the plan.
3. Commissioning of systems for performance.
4. Training of existing personnel in the operation and maintenance of installed systems; and, 
5. The ability to provide additional services to maintain and improve the owner's high-performance objectives.

Qualified forms capable of fulfilling all the steps of this process should complete a statement of qualifications according to this RFQ and submit five (5) copies of sealed responses no later than:

Extended to March 8, 2024 @ 4:00pm
Responses shall be submitted to:
  C/O Name: Honorable Pedro "Pete" Trevino Jr.
       Title: County Judge
       Address: 200 N. Almond Street
       City, ST Zip: Alice, Texas 78332
       Phone: (361)668-5706

Responses submitted after the date and time listed above will not be accepted or considered.  Final selection will be made in accordance with the policies and administrative directive of the County and other statutory provisions.  The County reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, accept the response or portions of the response determined to be the best value to the County, and hold the reposes for a period of 120 days without taking action.  Respondents are required to hold their responses firm for the same period of time.  For questions or further information, feel free to contract the Executive Assistant, Isabel Trevino at (361)668-5706.

For more information, see the attachment below.

Attachment: Request For Qualifications for Design-Build Contracting for High Performance Facilities - Extended.pdf

Jim Wells County is receiving bids for Luncheon Catering Service for the Jim Wells County Annual Safety Luncheon, until 4:30 p.m. on Tuesday, November 21, 2023, at the Jim Wells County Judge's Office located at 200 N. Almond, Suite 101, Alice, Texas 78332. 

All bids must be sealed and delivered, no later than Tuesday, November 21, 2023, at 4:30 p.m. at:

Jim Wells County Judge's Office
200 N. Almond St., Ste. 101
Alice, TX 78332

Bids will be opened publicly at Commissioner's Court on Monday, November 27, 2023, at 9:00 a.m. in the Jim Wells County Courtroom . 

If you have any questions or concerns, please contact the Office of County Judge at (361)668-5706.

For more information, please see the attached PDF.

Attachment: Request for Bids for Luncheon Catering Service.pdf 

Jim Wells County is requesting formal sealed bids for 2023 Ford F750 Chassis Tanker Water Truck with the following specifications:

The Truck: 2023 Ford F750 Chassis Diesel 6.7 Power Stroke V-8 270 HP Automatic Overdrive W/PTO, 33,000 lbs. with Sparge Bar-6": W/Pneumatic In/Cab On/Off Switch.

The Tank:  200-gallon hydrant fill/discharge Drop Capability, rear mount hose 50' 1¼" Jet Spray Hose w/1½" nozzle, 4x3 pump PTO Driven Suction w/ front/rear/plumbing, Standard air control, Two front Spray Heads/2 Rear Spray Heads; One side spray nozzle w/ 1½" Camlock; ¼" garden hose spigot; Standard Spray Heads; Hose Reel Bumper w/Toolbox; Back up alarm.

Jim Wells County sole purpose and intent of this Invitation to Bid is to secure a firm prince for this Tanker Water Truck.

Bids will be received until Friday, July 7^th, 2023, at 4:00 p.m. Bid forms should be submitted and mailed in a sealed envelope.  All bids received will be formally opened and read publicly at the regular meeting of the Jim Wells County Commissioners Court on Monday, July 10, 2023, at 9:00 a.m.  All interested parties are invited to attend.  Said bids shall be let to the lowest responsible bidder.  Successful bidder shall not order items or services until a Purchase Order is received.  Purchase Orders will be issued as required.  Contract will be awarded by lump sum or line item.  All Bids are subject to the Terms & Conditions, and Provisions of this solicitation.  Bids received after the due date and time will not be accepted.  Copies of the bid specifications and forms are available at the office of Jim Wells County Judge.  Jim Wells County reserves the right to reject all bids, to waive defects and formalities in such bid.  

If you have any questions, please contact: 

Isabel Trevino, Executive Administrator Assistant
Jim Wells County Judge
200 N. Almond St., Ste. 101
Alice, Tx 78332
Office Phone Number: (361)668-5706

Submission of sealed bids: One (1) original, Four (4) copies
Proposals shall be submitted in a sealed envelope, clearly marked:

INVITATION TO BID: WATER TANKER TRUCK, PCT. 3
"DO NOT OPEN IN MAIL ROOM"

Mailed proposal shall be sent to:

Jim Wells County Judge's Office
Invitation to Bid: Water Tanker Truck, PCT. 3
200 N. Almond St., Ste. 101
Alice, TX 78332

Proposals received after the deadline will not be opened and will be returned upon the request by the Respondent.

Special Instructions, Limitations:

Jim Wells County reserves the right to refuse and reject any and or all bids and to waive any or all formalities or technicalities and to accept the bid deemed most advantageous to the County and hold the sealed bids for a period of sixty days (60) without taking action.  Respondents are required to hold their bids for the same period of time.

Please read the Invitation to Bid requirements thoroughly and be sure that the bid offered complies with all requirements/specifications noted.  Any variations from the solicitation requirements/ specifications must be clearly indicted by letter, on a point-by-point basis, attached to and made part of the bid submitted.  If exceptions are noted, and you are the successful Respondent, it will be required that the service(s) be provided as specified.

For copies of the bid contract, please visit the office of Jim Wells County Judge or see the attachment below.

Attachment: Invitation to Bid: 2023 Ford F750 Chassis Tanker Water Truck.pdf

Jim Wells County is requesting formal sealed bids for Chip Sealed Coat Project awarded from the American Rescue Plan Act (ARPA) fund for the following projects: Knolle Hills (8,976 sq. yards); CR 374 (5,598 sq. yards); CR 376 (5,632 sq. yards); CR 378 (3,380 sq. yards) for a total of 23,586 sy. yards.  Material specification to be used will consist of First Course: Asphalt AC-10 at 0.30 gal/sy.  Rock Type PB, Grade 3 at 1cy/90 Sy.  The Second Course: Asphalt-AC-10 at 0.28 gal/Sy.  Rock Type PB Grade 4 at 1cy/100sy.  Jim Wells County sole purpose and intent of this Invitation to Bid is to secure a firm price for this chipped sealed coat project.

Bids will be received until Friday, July 7th, 2023, at 4:00 p.m.  Bid forms should be submitted and mailed in a sealed envelope.  All bids received will be formally opened and read publicly at the regular meeting of the Jim Wells County Commissioners Court on Monday, July 10, 2023, at 9:00 a.m.  All interested parties are invited to attend.  Said bids shall be let to the lowest responsible bidder.. Successful bidder shall not order items or services until a Purchase Order is received.  Purchase Orders will be issued as required.  Contract will be awarded by lump sum or line item.  All Bids are subject to the Terms & Conditions, and Provisions of this solicitation.  Bids received after the due date and time will not be accepted.  Copies of the bid specifications and forms are available at the office of Jim Wells County Judge.  Jim Wells County reserves the right to reject all bids, to waive defects and formalities in such bid. 

If you have any questions, please contact:

Isabel Trevino, Executive Administrator Assistant
Jim Wells County Judge
200 N. Almond St., Ste. 101
Alice, Tx 78332
Office Phone Number: (361)668-5706

Submission of sealed bids: One (1) original and Four (4) copies.
Proposals shall be submitted in a sealed envelope, clearly marked:

INVITATION TO BID: CHIP SEALED COAT PROJECT (s) PCT. 3
"DO NOT OPEN IN MAIL ROOM"

Mailed Proposal shall be sent to:

Jim Wells County Judges Office
Invitation to Bid: Sealed Coat Project (s)
200 N. Almond St., Ste 101
Alice, TX 78332

Proposals received after the deadline will not be opened and will be returned upon the request by the Respondent.

Special Instructions, Limitations:

Jim Wells reserves the right to refuse any and or all bids and to waive any or all formalities or technicalities and to accept the bid deemed most advantageous to the County and hold the sealed bids for a period of sixty days (60) without taking action.  Respondents are required to hold their bids for the same period of time.

Please read the Invitation to Bid requirements thoroughly and be sure that the bid offered complies with all requirements/specifications noted.  Any variations from the solicitation requirements/specifications must be clearly indicated by letter, on a point by point basis, attached to and made part of the bid submitted.  If exceptions are noted, and you are the successful Respondent, it will be required that the service(s) be provided as specified.  For copies of the bid contract, please visit the office of Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Attachment: Invitation to Bid - Chip Seal Coat Bid with Forms.pdf

Closed on May 25, 2023

Notice is hereby given that the Commissioners' Court of Jim Wells County, Texas, proposes to enter into a contract with banking corporation, association or individual banker in such county for the depositing of public funds for such county in such bank or banks.

Any banking corporation, association, or individual banker in this county desiring to be designated as county depository for such funds shall make and deliver to the County Judge its applications required by V.T.C.A. Local Government Code, Sec. 116.023; such application to be delivered to the County Judge on or before 4:00 o'clock P.M., May 25th, 2023.

A certified check in the amount of $246,330.98 accompanying the application shall be sufficient compliance as a guarantee of good faith on the part of the applicant for such public funds.

Further notice is hereby given that the Commissioners' Court of Jim Wells County, Texas, proposes to enter into a contract with a banking corporation, association or individual banker in such county as may desire to be selected as depository for Trust Funds in possession by the County and District Clerks.

Any banking corporation, association, or individual banker desiring to be designated as county depository for such Trust Funds shall file with the County Clerk on or before 4:00 o'clock P.M., May 25th, 2023, its application as required by V.T.C.A., Local Government Code, Section 117.021, a certified check in the amount of $4,593.81 accompanying the application shall be sufficient compliance as guarantee or good faith on the part of the applicant for such Trust Funds.

The Commissioners' Court will then convene at their Meeting on May 26th, 2023, and publicly open and consider all applications received by the County Judge and County Clerk.

Specifications and forms for depository application may be obtained from the County Judge's Office at the Jim Wells County Courthouse.  If additional information is needed please call the County Judge's Office at 361-668-5706 ext. 1 

Attachment: request for proposals bank depository coversheet.pdf,  Jim Wells County depository bid packet 2023.pdf,  Jim Wells County Official Depository Application Bid Form - Public Funds.pdf

Closed on April 28, 2023

On behalf of the Jim Wells County Commissioners and pursuant to and in compliance with Texas State Procurement Code, Jim Wells County hereby invites competitive sealed bids for the delivery of asphalt road surfacing materials.  Jim Wells County will receive competitive sealed bids until Friday, April 28th, 2023 at 10:00 a.m.

Jim Wells County Commissioners reserves the right to reject any and all bids, to accept the which in its judgment is not suitable and in the County’s best interest, to be the sole interpreter of the intent of any clauses of the specifications and the sole judge as to whether an offer complies with specifications Sealed bids will be accepted until the date specified.  All Bids received will be formally opened and read publicly at the special meeting of the Jim Wells County Commissioners’ Court, 200 N. Almond St., Alice, Texas on Friday, April 28th, 2023 at 10:00 a.m.  All interested parties are invited to attend.

Submission of Sealed Bids: One (1) Original, Four (4) copies 

Proposals shall be submitted in a sealed envelope, clearly marked:

Invitation to Bid:   

Asphalt Road Surfacing Materials

"Do Not Open in the Mailroom."

 Mailed Proposals shall be sent to:

Jim Wells County Judge's Office
Invitation to Bid: Asphalt Road Surfacing Materials
Attention: Isabel Trevino
200 N. Almond Street Ste. 101
Alice, Texas 78332

Proposals received after the deadline will not be opened and will be returned, upon the request by respondent.

Special Instructions, Limitations:

The Jim Wells County reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities and to accept the bid deemed most advantageous to the County and hold the sealed bids for a period of 60 days without taking action. Respondents are required to hold their bids for same period of time.

Please read the Invitation to Bid requirements thoroughly and be sure that the bid offered complies with all requirements/specifications noted. Any variation from the solicitation requirements/specifications must be clearly indicated by letter, on a point-by-point basis, attached to and made part of the bid submitted. If exceptions are noted, and you are the successful respondent, it will be required that the service(s) be provided as specified.

For information on scope of services, the evaluation criteria and more, please see the attachment below.

Attachment: Revised-INVITATION-TO-BID-Asphalt-Surfacing-Materials-Extending-Deadline.pdf

ADDENDUM: INVITATION-TO-BID-ADDENDUM.pdf

2ND ADDENDUM: INVITATION-TO-BID-SECOND-ADDENDUM.pdf

Closed on April 3, 2023

Jim Wells County is seeking to enter an Engineering/Architectural/Surveying services contract with a state-registered Engineer/Architect/Surveyor.  The following outlines this request for qualifications.

I. Scope of Work - A sample detailed Scope of Work provided by TDA for Colonia Fund - Construction engineering/architectural/surveying services is enclosed in this packet.  The contract will encompass all application and project-related services to the County under its CFC 2023 Colonia Fund - Construction.

II. Statement of Qualifications - Jim Wells County is seeking to contract with a competent engineering/architectural/surveying firm, registered to practice in the State of Texas, and has and experience in the following areas:

•   Municipal construction including but not limited to waterworks projects;
•   Registered and in good standing as a professional engineer per the Texas Engineering Practice Act;
• Federally-funded construction projects;
• Projects located in this general region of the state;
•   Firms must have an active registration with the System for Award Management (www.SAM.gov) AND have been cleared (not suspended or debarred).  Provide proof of SAM.gov registration along with your Statement of Qualifications;

For more experience and qualification requirements, please see the attachment at the bottom.

  III. For this RFQ, Respondent's qualifications will be evaluated and the most qualified Respondent will be selected, subject to negotiation of fair and reasonable compensation.

• Upon the award of this contract, profit (either %/actual cost) must be identified and negotiated as a separate element of the price for any contract in excess of $250,000 Federal ($50,000 in the State of Texas per Texas Local Government Code §262.023).

IV. Evaluation Criteria - The proposals received will be evaluated and ranked.  For more information on the criteria, please see the attachment at the bottem.

V. Submission Requirements - The submission requirements below are required but are not all of the requirements:

•   A copy of your current certificate of insurance for professional liability.
•   Statement of Conflicts of Interest (if any) the service provider or key employees may have regarding thses services, and a plan for mitigating the conflict(s). Note that Entity may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable.
• System for Award Management.  Service Providers must have an active registration in the System for Award Management (https://www.sam.gov/SAM/).  Service provider and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM).  Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management (www.SAM.gov). This clearance information should be included in the service provider's Proposal.  The clearance in the Service Provider's proposal must be re-verified prior to award.  Enclose a printout of the search results that includes the record date.

  For more information on submission requirements, please see the attachment at the bottom.

VI. Contracting with HUB, small and minority businesses, women's business enterprises, and labor surplus area firms.
  If the awarded vendor (prime) uses subcontractors, small and minority businesses, women's business enterprises, and labor surplus area firms must be included in the solicitation.

  For more information, please see the attachment at the bottem.

VII. Deadline for Submission - It is the responsibility of the submitting entity to ensure that the SOQ is received in a timely manner.  SOQs received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm.

  Please submit your statement of qualification via thumb drive or 4 physical copies to:

Jim Wells County Judge
Attn: Isabel Trevino
200 N. Almond St. 101
Alice, TX 78332

  SOQs must be received by the County no later than 12:00 PM on Monday, April 3^rd, 2023 to be considered.

For more information on what is required for this Request of Qualifications, please the attachment below.

Attachment: Jim Wells County CFC 2023 RFQ Packet.pdf

Closed on March 30, 2023

The Jim Wells County of Texas is requesting sealed bids for the Emergency Generator at the County Courthouse Project until 2:00 p.m. Central Time on Thursday, March 30^th, 2023 at the Jim Wells County Courthouse.

1. Emergency Generator Equipment
2. Electrical Wiring and Controls
3. Concrete Pad

Bidders are expected to thoroughly inspect the construction site and inform themselves regarding all local conditions and requirements. Prospective bidders are invited to attend a non-mandatory Pre-Bid Meeting at the Courthouse at 200 North Almond Street, Alice, Texas 78332 at 10:00 a.m., Thursday, March 23, 2023.

Bidding Documents, including drawings and technical specifications, may be obtained from Hanson Professional Services Inc. at 4501 Gollihar Road, Corpus Christi, Texas 78411, 361-814-9900. Documents may be obtained in electronic or hard copy format. Please see the attachment below for information on obtaining copies and the costs for the copies.

All contractors and subcontractors must be cleared (not suspended or debarred) prior to any formal action authorizing the award of a contract to the contractor.  Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and labor surplus area firms are encouraged to submit bids.

Bids must be delivered to the Jim Wells County Courthouse - 200 North Almond Street, Alice, Texas 78332, addressed to the Honorable Pedro "Pete" Trevino, County Judge and bear the name Emergency Generator at County Courthouse Project in bold print on the outside of the envelope. 

The bids will be publicly opened and read aloud at 2:00 p.m. Central Time on Thursday, March 30^th, 2023 at the County Courthouse - 200 North Almond Street, Alice, Texas 78332.

The County of Jim Wells reserves the right to reject any or all bids or to waive any informalities in the bidding.  Bids may be held by the Jim Wells County for a period not to exceed 60 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidder's qualifications prior to the contract award.

For more information, please see the attachment below.

Attachment: Advertisement for Bids for Emergency Generator - 2023.pdf 

Closed on March 23, 2023

Jim Wells County is soliciting bid proposals for Lawn Services.  Bid proposals will be received until Tuesday, March 23, 2023, at 5:00 P.M.  Bid proposals will be received and reviewed by the Jim Wells County Judge and Maintenance Department.

The bid proposal will be for lawn services of four (4) Jim Wells County Properties as follows:

1. Courthouse
2. Sheriff's Department
3. Adult Probation Annex
4. Juvenile Probation

The following are duties/services required in this request for bid proposals:

1. Mowing grass, edging, trimming hedges and bushes, mulching/fertilize yearly. Raking and debris removal (broken branches, etc...) two (2) times per month and lawn should be maintained at 2 1/2 / 3 inches high.
2. Blow entrances and sidewalks, pick up trash and debris Monday thru Thursday. This is to be done every morning prior to 7:30 A.M.
3. Weed Flower beds as needed.

Submission of Proposals: Hand-Delivered Proposals shall be delivered to :

Jim Wells County Judge’s Office
REF: Lawn Services
Attention: Isabel Trevino
200 N. Almond Street
Alice, Texas 78332

Mailed Proposals shall be sent to:

Jim Wells County Judge’s Office
REF: Lawn Services
Attention: Isabel Trevino
200 N. Almond Street
Alice, Texas 78332

Attachment: Jim Wells Lawn Services 2023.pdf

The deadline for bid proposals is Tuesday, March 23, 2023, at 5:00 P.M.

Closed on Februrary28, 2023.

Jim Wells County is soliciting sealed Requests for Proposals (RFPs) from qualified consultants for Grant Writing (application preparation), Project Management, and Grant Administration for funding opportunities through USDA, the Economic Development Administration (EDA), the Texas Department of Agriculture (TDA) and other state or federal agencies. Proposals will be received until Tuesday, February 28, 2023, at 10:00 a.m. Proposals received will then be opened in the Jim Wells County Judges' Chambers and read aloud.

Submission of Proposals: One (1) Original, Four (4) copies and One (I) USB Flash Drive.

Proposals shall be submitted in a sealed envelope, clearly marked:

 Request for Proposals: Grant Writing and Grant Administration

 RFP # 2023-004

     "Do Not Open in the Mailroom."

   Mailed Proposals shall be sent to:

Jim Wells County Judge's Office

RFP # 2023-004 Grant Writing and Grant Administration

Attention: Isabel Trevino

200 N. Almond Street Ste. 101

Alice, Texas 78332

   Hand-Delivered Proposals shall be delivered to:

Jim Wells County Judge's Office

RFP # 2023-004 Grant Writing and Grant Administration

Attention: Isabel Trevino

200 N. Almond Street Ste. 101

Alice, Texas 78332

Proposals received after the deadline will not be opened and will be opened and will be returned, upon the request by respondent.

Special Instructions, Limitations:

The Jim Wells County reserves the right to refuse and reject any or all RFP's and to waive any or all formalities or technicalities and to accept the RFP deemed most advantageous to the County and hold the Proposals for a period of 60 days without taking action. Respondents are required to hold their Proposal for same period of time.

Please read the RFP requirements thoroughly and be sure that the Proposal offered complies with all requirements/specifications noted.  Any variation from the solicitation requirements/specifications must be clearly indicated by letter, on a point-by-point basis, attached to and made part of the Proposal submitted.  If exceptions are noted, and you are the successful respondent, it will be required that the service(s) be provided as specified.

For information on scope of services, the evaluation criteria and more, please see the attachment below.

Attachment: No. 2023-004 Request For Proposals for Grant Writing/Administration Services

Inquiries involving the procedural matters, scope of work, minimum qualifications, or response requirements of the RFP, must be submitted at least 3 business days prior to the deadline and submitted via email to isabel.trevino@co.jim-wells.tx.us

Contact:  Isabel Trevino, Executive Administrative Assistant to:

Jim Well County Judge

200 N. Almond Street Ste. 101

Alice, Texas 78332

(o) 361.668.5706

email: isabel.trevino@co.jim-wells.tx.us

Jim Wells County is requesting formal sealed bids for Seal Coat Project(s) for the following:

Single Course:

Locations Square Yards
Pct.#1 CR137 55,260
Pct.#1 CR145 58,608
Pct.#1 CR170 10,318
Pct.#2 CR225 4,690
Pct.#2 CR234 4,690
Pct.#2 CR239 46,900
Single Course Total: 180,466

Single Course Asphaltic Surface Treatment, Asphalt and Coated Rock, According to Specifications, Complete in Place
Single Course: AC-10    .28 gal/sy, GR-4 Rock    1cy/100sy.

The Second Course:

Locations Square Yards
Pct.#2 CR225 10,320
Pct.#2 CR234 11,256
Pct.#2 CR239 16,884
Pct.#3 Knolle Lane 4,693
Pct.#3 Patton Lane 3,754
Pct.#3 CR2799 4,974
Pct.#3 CR3167 5,632
Pct.#3 CR1900 3,379
Double Course Total: 60,892

Double Course Asphaltic Surface Treatment, Asphalt and Coated Rock, According to Specifications, Complete in Place
1^st Course: AC-10  .30 gal/sy, GR-3 Rock  1cy/90sy
2^nd Course: AC-10  .28 gal/sy, GR-4 Rock  1cy/100sy

Jim Wells County sole purpose and intent of this Invitation to Bid is to secure a firm price for this seal coat project.  This work shall consist of furnishing all materials, equipment, and labor necessary for the application of the Jim Wells County Modified Road System Seal Coat Project as directed.  Bids will be received until Friday, August 11, 2023, at 4:00 p.m. in the office of the Jim Wells County Judge located at 200 N. Almond St., Alice, TX 78332.  Bid forms should be submitted and mailed in a sealed envelope.  All bids received will by formally opened and read publicly at the regular meeting of the Jim Wells County Commissioners Court on Monday, August 14, 2023, at 9:00 a.m.  All interested parties are invited to attend.  Said bids shall be let to the lowest responsible bidder.  Contract will be awarded by lump sum or line item.  All Bids are subject to the Terms & Conditions, and Provisions of this solicitation.  Bids received after the due date and at that time will not be accepted.  Copies of the bid specifications and forms are available at the office of Jim Wells County Judge.  Jim Wells County reserves the right to reject all bids, to waive defects and formalities in such bid. 

Submission of Sealed Bids: One(1) Original, Four (4) copies

Proposals shall be submitted in a sealed envelope, clearly marked:

Invitation to Bid:  Seal Coat Project(s) Bid No. 2023-03
"Do Not Open in the Mailroom"

Mailed Proposals shall be sent to:

Jim Wells County Judge's Office
Invitation to Bid: Seal Coat
Project(s) Bid No. 2023-003
200 N. Almond St., Ste. 101
Alice, TX 78332

Please read the Invitation to Bid requirements thoroughly and be sure that the bid offered complies with all requirements/specifications noted.  Any variations from the solicitation requirements/specifications must be clearly indicated by letter, on a point-by-point basis, attached to and made part of the bid submitted.  If exceptions are noted, and you are the successful Respondent, it will be required that the service(s) be provided as specified.

For copies of the bid contract, please visit the office of Jim Wells County Judge or see the attachment below.

If you have any questions, please contact: 

Isabel Trevino, Executive Administrator Assistant
Jim Wells County Judge
200 N. Almond St., Ste. 101
Alice, Tx 78332
Office Phone Number: (361)668-5706

Attachment: Invitation to Bid: Seal Coat Project.pdf

Closed on January 3, 2023.

Jim Wells County plans to apply for the upcoming CDBG 23-24 from the Texas Community Development Block Grant (TxCDBG) Program of the Texas Department of Agriculture (TDA). Accordingly, the Jim Wells County is seeking to contract with a qualified Engineering/ Architectural/Surveying Firm(s) (individual/firm) to prepare all preliminary and final design plans and specifications, and to conduct all necessary interim and final inspections. These services are being solicited to assist the Jim Wells County in its application preparation and project implementation of a TxCDBG contract, if awarded, to support eligible activities in Jim Wells County. Please electronically submit your SOQs in .pdf format via email at Moran0211@sbcglobal.net .

Please submit your SOQ to the address below on a thumb drive OR submit 5 copies of your SOQ of services to the following address: Attn: Jim Wells County, 200 N. Almond Alice, Texas 78332. SOQs must be received by the Jim Wells County no later than 1:00pm on Tuesday, January 03, 2023.

The Jim Wells County reserves the right to negotiate with any and all individuals or firms that submit SOQs, as per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards. Section 3 Residents and Business Concerns, Minority Business Enterprises, Small Business Enterprises and Women Business Enterprises are encouraged to submit SOQs. The Jim Wells County is an Affirmative Action/Equal Opportunity Employer.

Closed on January 9, 2023.

Jim Wells County Pct 1 is requesting sealed bids for the procurement of Two Vehicles with the following specifications:  One (1) 4x4 Pickup Truck equipped with four doors in good used condition.  Fuel for this vehicle is to be gasoline.  One (1) ¾ ton Pickup Truck equipped with four doors in good used condition preferably diesel.

Seal Bids must be mailed, or hand delivered to ATTN: Jim Wells County Judge Pedro "Pete" Trevino, 200 N. Almond St. 101, Alice, Texas 78332. Bids must be submitted in a sealed envelope clearly marked “VEHICLE BID”, OPENING DATE AND TIME MUST ALSO BE INCLUDED ON THE OUTSIDE OF THE ENVELOPE.  All bids must be received by Monday, January 9, 2023, at 9:00 a.m.  Bids will be opened in the presence of the Jim Wells County Commissioners Court on Monday, January 9, 2023 at 10:00 a.m.  Bidders are welcome to attend.  All purchases require the approval of the Commissioners Court.  NO LATE BIDS WILL BE ACCEPTED UNDER ANY CIRCUMSTANCES AND WILL BE RETURNED TO SENDER UNOPENED.

This purchase is funded under a Federal Program of the American Rescue Plan Act (ARPA).  Under the regulations of ARPA, the funds for the purchase of vehicle cannot be requisitioned until after delivery and inspection of the equipment has been completed.  This means that full payment for the (unit)s will be made 15-30 days after delivery, inspection, and acceptance of the unit(s).  Please keep this in mind when providing your bid. Jim Wells County will issue a purchase order to the vendor that provides the lowest price as well as meeting the specifications described in the vehicle specification outlined by Jim Wells County, including any options selected.

Jim Wells County will award its contract to the responsible and responsive company providing the lowest unit cost per vehicle, including base cost, plus any options selected by Jim Wells County Pct. 1.

Jim Wells County reserves the right to negotiate with any and all individuals or firms that submit proposals and may award one or more contracts to one or more bidder. If you require additional information, please contact Pct. 1, Margie H. Gonzalez, Commissioner at (361) 668-5763.

Closed on December 21, 2022.

The County of Jim Wells is seeking to purchase physical access control devices, equipment & services for county offices at the County Courthouse.  The physical access control devices must be integrated with the courthouse's current centralized controller system and be able to work using a single ID card and central control mechanism or feature that can provide access to entrances.  To be considered, the County Judge's Office must receive four (4) copies of your proposal by 4:00 p.m. Wednesday, December 21, 2022.  Bids will be opened publicly at Commissioner Court on Tuesday, December 27, 2022, at 10:00 a.m. in the Jim Wells County Courtroom.  Contact the County's IT Administrator (361-668-5892) for any desired clarifications or additional information.  The engagement will be awarded to the Provider proposing service at the best value for the County.

While pre-bid walk-throughs are not mandatory, they are very much encouraged, as participants will have the opportunity to visit each county office.  Walk-throughs can be scheduled Monday-Friday between 9:00 a.m. and 5:00 p.m.

Any proprietary information submitted proposal should be segregated and labeled proprietary with a request that the proprietary information be returned to the Provider. The County of Jim Wells will retain all submitted documents not labeled proprietary and may utilize information contained in proposals.  Any proposal submitted with a blanket statement that would prohibit or substantially limit public inspection will be rejected.  The County of Jim Wells will not be responsible for exposes incurred in preparing proposals.  The County of Jim Wells reserves the right to reject any or all proposals submitted.  Submission of a proposal indicates acceptance of the conditions contain in this request.

Please see the attachment below for full RFP in its entirety on what is being requested.

Attachment: No. 2022-015 Request for Proposals for Physical Access Control Devices & Services.pdf

Please submit all proposals to the County Judge's Office:

Linda V. Reynolds
200 N. Almond St., Ste 101
Alice, Texas 78332
Email Address: linda.reynolds@co.jim-wells.tx.us

Closed on December 9, 2022.

The County of Jim Wells Precinct #3 is requesting sealed bids on seal coat projects in the Precinct #3 area.  The successful bidder will be responsible for equipment and logistics of oil and asphalt to be used on the projects.  Precinct #3 will be responsible for all surface prep work prior to commencement of the project. 

The approximately total square yards for the job will be 5,280 square yards apportioned as follows:

Single Course:  County Roads 339,  Approximate Quantity   5,280 sq. yds.,  AC - 10,    .28 gal/sy - GR-4,   1 cy/100 sy

The approximately total square yards for the job will be 19,066 square yards apportioned as follows:

Single Course:  County Road 3081, Approximate Quantity 19,066 sq. yds.,  AC - 10,     .28 gal/sy - GR-4,   1 cy/100 sy

All bids are subject to the Terms, Conditions & Provisions of this solicitation.  Bid package are due before 4:00 p.m. on December 9, 2022.   Bids received after the due date and time will not be accepted.  All bids will be formerly opened and read publicly at the regular meeting of Jim Wells County Commissioners' Court on December 12, 2022.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid. 

For copies of the bid contract, please visit the office of Jim Wells County Pct #3, Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Please mail or hand deliver proposal to:

Office of Jim Wells County Clerk
Attn:  J.C. Perez III
200 N. Almond Street
Alice, Texas 78332

Attachment:  Request for Bids Pct 3 Commissioners 11-14-2022.pdf

Closed on November 21, 2022.

The County of Jim Wells is seeking to enter into an administration/professional contract with a competent professional administration/management firm/consultant to assist the County in the overall administration and management of its proposed HOME fund project, if funded, by the Texas Department of Housing and Community Affairs (TDHCA).

The attachment below is a copy of the County of Jim Wells Request for Proposals ("RFP") for administration/professional services contract on the proposed HOME fund project, if funded. The attachment outlines the request for the proposals, including the scope of work, qualifications, costs of services and more.

Submission requirements are also included in the attached RFP. Please submit proposal of services and statement of qualifications to:

Linda V. Reynolds
200 N. Almond St., Ste 101
Alice, Texas 78332
Email Address: linda.reynolds@co.jim-wells.tx.us

Along with the proposal, you must also include verification that your company as well as the company's principal or principals are not listed (is not debarred) through the federal government's System for Award Management (www.SAM.gov). Please include a printout of the search results.

The deadline for submission of proposals is November 21, 2022 at 3:00 p.m. Please send 4 copies of your proposal to the County Judge's office. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. The County of Jim Wells reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards.

The County of Jim Wells is an Affirmative Action, Equal Opportunity Employer.  Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals.

Attachment: RFP No. 2022-012 RFP HOME Packet.pdf

Closed on November 22, 2022.

Jim Wells County will received sealed for Luncheon Catering Service for the Jim Wells County Annual Safety Luncheon, until 4:30 p.m. on Tuesday, November 22nd, 2022 at the Jim Wells County Judges Office located at 200 N. Almond, Suite 101, Alice, Texas 78332.  Bids will be opened publicly at the Commissioners Court on Monday, November 28th, 2022 @ 10:00 a.m. in the Jim Wells County Courtroom.  If you have any questions or concerns, please contact the Office of County Judge at 361-668-5706.

Attachment: RFP No. 2022-011 Bids for Luncheon.pdf

Closed on November 9, 2022.

Jim Wells County is seeking to enter into an [engineering/architectural] services contract with a state registered [engineer/architect].

See attachment below is a copy of Jim Wells County Request for Qualifications ("RFQ") for engineering/architectural services.  These services are being solicited to assist Jim Wells County in its application and project implementation of a contract, if awarded from the GLO's CDBG MIT-MOD program(s).  Jim Wells County is considering applying for such funding to support activities in the County of Jim Wells.

Please note the following changes to the Engineering Scope of Work("SOW"):

• Initial Engineering and Design Support - Page 6 Item b;
• Initial Engineering and Design Support - Page 7 Item m;
• Engineering and Final Design Support - Page 7 Item b; and
• Contract Management and Construction Oversight - Page 8 Item q

Multiple contracts may be awarded as a result of this solicitation.

The submission requirements for this SOQ are also included on the attached Request for Qualification (RFQ) form.  Please submit a Statement of Qualifications ("SOQ") to:

Linda V. Reynolds
200 N. Almond St., Ste 101
Alice, Texas 78332
Email Address: linda.reynolds@co.jim-wells.tx.us

The deadline for submission of SOQs is 4:00 p.m. on Wednesday, November 9th, 2022.  It is the responsibility of the submitting entity to ensure that the SOQ is received in a timely manner.  SOQs received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider.  Jim Wells County reserves the right to negotiate with any and all service providers submitting timely SOQs.

Jim Wells County is an Affirmative Action/Equal Opportunity Employer.  Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area Firms are encouraged to submit SOQs.

Attachment: CDBG MIT-MOD RFQ Packet.pdf

Closed on November 9, 2022.

Jim Wells County is seeking well-qualified administration/activity delivery service provider(s) to assist the County in preparing application(s) for and in the overall administration or implementation of proposed CDBG MIT-MOD program(s), if funded, by the Texas General Land Office (GLO).  

See attachment below is a copy of the County of Jim Wells Request for Proposals ("RFP") for professional administration services.  These services are being solicited to assist the County of Jim Wells in its application(s) for and implementation of one or more contracts, if awarded, from the GLO's CDBG MIT-MOD program(s).  

Service providers may submit proposals for any or all activities listed in the attached Scope of Work.  Multiple contracts may be awarded as a result of this solicitation.  Jim Wells County will, in its sole discretion, determine the number of contracts awarded, and may decide not to award any contracts.

The submission requirements for this proposal are included in the attached RFP.  Please submit a proposal of services and statement of qualifications to:

Linda V. Reynolds
200 N. Almond St., Ste 101
Alice, Texas 78332
Email Address: linda.reynolds@co.jim-wells.tx.us

The deadline for submission of proposals is 4:00 p.m. on Wednesday, November 9th, 2022.  It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner.  Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider.  Jim Wells County reserves the right to negotiate with any and all service providers submitting timely proposals.

Jim Wells County is an Affirmative Action/Equal Opportunity Employer.  Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area Firms are encouraged to submit proposals.

Attachment: CDBG MIT-MOD RFP Packet.pdf

Closed on September 27, 2022.

Jim Wells County is currently looking for proposals for a project to repair and restore the Courthouse Dome. The project consists of the following:

Dome Roof

• Power wash entire metal dome roof.
• Repair all cracks and screws.
• Roll on one primer coat over entire metal dome roof.
• Roll on one coat of sealer on primed area of entire metal dome roof.
• Roll on 2 coats of fibered aluminum roof coating sealer.
• Repair and coat the square metal box on the roofline of the East-West Courthouse ridge to match dome.

Dome Windows

• Remove all existing windows from dome area.
• Remove all existing window frames and structures.
• Rebuild window frame structures with new treated wood and install new window bracing and supports and underlying main supports.
• All outside window wood structures to be replaced with new treated wood. Replacement wood must be primed, sealed and painted.
• Install new full glass windows and install wood pattern consistent with historic design. New windows trim to be treated, primed, sealed and painted.

Contractor will be required to work closely with courthouse administration to consult on any decisions related to maintaining the historic design and aesthetic of the original JWC courthouse design. Contractor must keep entire work area safe and always secured. All trash and debris to be removed by contractor at its expense.

Those wishing to submit a bid for the project must provide, at a minimum, the following items: Proof of all other appropriate professional licensing as required by the State of Texas.  A disposal and recycling plan for all structures and debris removed from the site, Proof of Insurance, General Liability, Workers Comp, Automobile (must be current)

Bid Requirements

Bids must be submitted in a timely manner. Bids must be signed by an official of the company authorized to bind the offeror. The proposed price shall be good for a period of at least one hundred twenty (120) days from the submittal date. Jim Wells County reserves the right to refuse any and all bids and to waive any technicalities and formalities. JIM WELLS COUNTY reserves the right to negotiate with all qualified offerors and reserves the right to cancel this solicitation in part or in its entirety if it is in the best interest of JIM WELLS COUNTY to do so. Any agreement for services is subject to board approval. This solicitation does not commit JIM WELLS COUNTY to award a contract, or to pay for any cost incurred in the preparation of your proposals, or to procure or contract for any articles of goods or services.

Scope of Service

1. Fees. Contractor is responsible for all permits, fees, inspections, certifications and approvals necessary to complete this project as outlined by the standards established by federal, state, and local authorities.
2. Project Schedule. The project will proceed in a single phase. Contractor shall complete repair and restoration of the structure as described above within thirty (30) calendar days of Notice to Proceed.
3. Dumping Requirements: All demolition debris must be taken to a licensed landfill.
4. Infrastructure Protection: Contractor will be liable for any damage to public property.
5. Safety:  Public safety must be considered at all times. The Contractor must take precautions at all times to utilize and store materials and equipment in a way that will prevent injury to citizens. Before leaving for the day, Contractor must ensure that proper signs, caution tape, physical barriers or other devices as needed to signal a hazard or restrict public access are in place. In addition, the Contractor must insure the safety of their workers by adhering to industry best practices, OHSHA safety, and traffic safety guidelines as applicable for the activity being performed. In addition, Contractor will assure that all construction permitting, abatement, demolition and debris removal will comply with applicable State and Federal regulations and procedures covering demolition, i.e., Texas Dept. of Environmental Quality, OSHA, Texas Labor Commission, and Federal Department of Transportation.

All proposals must be Sealed and delivered by 9:00 A.M. Tuesday, September 27, 2022.

Project Proposal:  Repair and Restoration of the Courthouse Dome.

All bids must be sealed and delivered to the following address:

Attn: J.C. Perez, III
Jim Wells County Clerk
200 N. Almond St., Suite 103
Alice, Texas 78332

Closed on September 12, 2022.

Jim Wells County is requesting bid proposals to weatherize the Open Pavilion at the Jim Wells County Fairgrounds. Bid proposals will be accepted to weatherize the Open Pavilion at the Jim Wells County Fairgrounds as described below:

1. A design to merge the roof structures between the Open Pavilion and the Merchants Building and include a plan for complete rainwater drainage.
2. The west wall of the pavilion will be fully enclosed with a 16ft. x 14ft. opening and roll up door.
3. The south and east walls will be covered to a height of 7ft. (opening on the bottom) with the east wall also having a 16ft. x 14ft. opening (no roll up door) as well.
4. Metal exterior siding on all walls to be the same or similar to that of the existing Merchant Building.  Interior sides to be left open in the same manner as the Merchant Building.

Jim Wells County, (hereinafter "County"), is inviting proposals from licensed and qualified vendors (hereinafter "Bidder") to provide services for the weatherization of the Open Pavilion at the Jim Wells County Fairgrounds as described above.  It is incumbent upon the Bidder to check the website for additional information and/or addendums.

Attachment: Copy of the Request for Proposal - Open Pavilion Weatherization

Timeline Schedule: Project must be completed on or before October 13, 2022.
Deadline for submitting RFP: September 12, 2022 no later than 9:00 am 

Jim Wells County Judge
200 N. Almond
Alice, Texas 78332

Please mark the package clearly - Pavilion Weatherization - RFP #2022-008

Closed on July 8, 2022.

The County of Jim Wells Precinct #3 is requesting sealed bids on seal coat project in the Precinct #3 area.  The successful bidder will be responsible for equipment and logistics of oil and asphalt to be used on the project.  Precinct #3 will be responsible for all surface prep work prior to commencement of the project.  

The approximately total square yards for the job will be 19,200 square yards apportioned as follows:

Single Course:

County Road 369, 372, and House Ave.

Approximate Quantity 19,200 sq. yds.,  AC - 10,  .28 gal/sy,  GR-4,  1 cy/100sy

All bids are subject to the Terms, Conditions & Provisions, of this solicitation.  Bid package are due before 4:00 p.m. on July 8, 2022.  Bids received after the due date and time will not be accepted.  All bids will be formally opened and read publicly at the regular meeting of the Jim Wells County Commissioner's Court on July 11, 2022.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid.

For copies of the bid contract, please visit the Office of Jim Wells County Commissioner Pct. #3, Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Application for Bid: Request for bids - Single course seal coat project

Closed on July 1, 2022.

The Jim Wells County is currently looking for bids for a project to Re-Roof the Main Courthouse Tile roof. 

The project includes:

• Remove existing tile roof safely and secured to ground level with extension forklift.
• Remove bird stop eave trim around entire eave of roof.
• Sweep clean remaining underlayment.
• Install a Polyglass MTS Plus self-adhesive waterproof underlayment.
• Install new 26-gauge metal W copper color valley flashings onto all valleys.
• Replace all roof lead jacks and roof vents with new ones.
• Replace all metal flashings with new lead flashings where tile meets up with dome roof and metal boxes.
• All channel gutter system running around entire eave of roof will be sealed with two coats of Elastomeric coating.
• Install new 26-gauge metal eave trim around eave of entire roof bronze color.
• Install bird stop for tile to go back onto entire eave of roof.
• Install existing roofing tile back onto place over new waterproof underlayment.
• Install all ridge, hip caps, and add new mortar mix to seal properly.
• All tile to be power washed and cleaned.
• Contractor must keep entire work area safe and always secured.

All bids must be Sealed and delivered by 10:00 A.M. Friday, July 1st.

Project Proposal: Re-Roof Main Courthouse Tile Roof Application

Closed on May 25, 2022.

Jim Wells County is considering applying to the Texas Department of Agriculture (TDA) for the 2022 Colonia Construction Fund Services of the Texas Community Development Block Grant Program.  Accordingly, Jim Wells County is seeking to contract with a qualified Engineering/Architectural/Surveying firm(s) to assist in applying and, if funded, in fulfilling contractual compliance with TDA.

Proposals must be received no later than 2:00 p.m. on May 25^th, 2022, to be considered. The County reserves the right to negotiate with any and all firms or consultants that submit proposals as per the Texas Professional Services Procurement Act.

Please electronically submit your SoQ in PDF format via email/website to/at linda.reynolds@co.jim-wells.tx.us and/or submit your proposal to the address below on a thumb drive OR submit 4 copies of your proposal of services and a statement of qualifications for the proposed services to the following address:

Attn: Linda V. Reynolds

        200 N. Almond St., Ste 101

                           Alice, Tx 78332

Attachment: (RFQ) for Engineering - Architectural - Surveying Services - TxCDBG Program Year 2022 Colonia Construction Fund.pdf

Closed May 25, 2022.

Jim Wells County is considering applying to the Texas Department of Agriculture (TDA) for the 2022 Colonia Construction Fund Services of the Texas Community Development Block Grant Program.  Accordingly, Jim Wells County is seeking to contract with a qualified construction/planning consultant to assist in applying and, if funded, in fulfilling contractual compliance with TDA.

Proposals must be received no later than 2:00 p.m. on May 25^th, 2022, to be considered. The County reserves the right to negotiate with any and all firms or consultants that submit proposals as per the Texas Professional Services Procurement Act.

Please electronically submit your proposal in PDF format via email/website to/at linda.reynolds@co.jim-wells.tx.us and/or submit your proposal to the address below on a thumb drive OR submit 4 copies of your proposal of services and a statement of qualifications for the proposed services to the following address:

Attn: Linda V. Reynolds

        200 N. Almond St., Ste 101

                          Alice, Tx 78332

Attachment: (RFP) for Administration - Professional Services - TxCDBG 2022 Colonia Construction Fund Services.pdf

Closed on May 31, 2022.

The County of Jim Wells plans to apply for the upcoming 2018 South Texas Floods CDBG-DR-4377 (2018 Floods) program(s) from the Texas General Land Office (GLO).  Accordingly, the County is seeking to contract with a qualified Engineering/Architectural/Surveying Firm (individual/firm) to prepare all preliminary and final design plans and specifications, and to conduct all necessary interim and final inspections.  These services are being solicited to assist the County in its application preparation and project implications of a CDBG-DR contract(s), if awarded, to support eligible activities in the County of Jim Wells.

Statements of Qualifications must be received no later than 2:00 p.m. on May 31^st, 2022 to be considered. The County reserves the right to negotiate with any and all individuals or firms that submit proposals.

Please electronically submit your SoQ in .pdf format via email/website to/at linda.reynolds@co.jim-wells.tx.us and/or submit your proposal to the address below on a thumb drive OR submit 4 copies of your proposal of services and a statement of qualifications for the proposed services to the following address:

Attn: Linda V. Reynolds

        200 N. Almond St., Ste 101

                           Alice, Tx 78332

Attachment: (RFQ) for Engineering - Architectural - Surveying Services - Texas GLO 2018 South Texas Floods CDBG-DR-4377 (2018 Floods).pdf

Closed on May 31, 2022.

The County of Jim Wells plans to apply for 2018 South Texas Floods CDBG-DR-4377 (2018 Floods) from the Texas General Land Office (GLO) and is soliciting proposals to provide administration and/or planning services for CDBG contract(s), if awarded. 

Proposals must be received by the County no later than 2:00 p.m. on May 31^st, 2022, to be considered.  The County reserves the right to negotiate with any and all individuals or firms that submit proposals and may award one or more contracts to one or more service provider(s).

Please electronically submit your proposal in .pdf format via email/website to/at linda.reynolds@co.jim-wells.tx.us and/or submit your proposal to the address below on a thumb drive OR submit 4 copies of your proposal of services and a statement of qualifications for the proposed services to the following address:

Attn: Linda V. Reynolds

         200 N. Almond St., Ste 101

                            Alice, Tx 78332

Attachment: (RFP) for Administration Professional Services - Texas GLO 2018 South Texas Floods CDBG-DR-4377 (2018 Floods).pdf

Closed on May 9th, 2022.

Notice is hereby given that Jim Wells County is currently accepting sealed bids for operation of the snack bar/coffee shop at the County Courthouse. The snack bar/coffee shop shall serve a traditional breakfast menu and shall be open at a minimum from 7:30 a.m. until 10:00 a.m. during regular business hours. All Bids are subject to the Terms, Conditions, & Provisions, of this solicitation. Bid packages are due before 4:00 p.m. (Central time), on May 5th, 2022. Bids received after the due date and time will not be accepted. All Bids will be formally opened and read publicly at the regular meeting of the Jim Wells County Commissioners’ Court on May 9th, 2022. Please see the attached contract/lease agreement for the terms and conditions which the successful bidder will be required to comply with. The attachment should be printed or may be picked up at the Office of the Jim Wells County Judge. The form shall be completed with the proposed monthly rental amount filled in by the bidder. The completed form shall be submitted to the Office of the Jim Wells County Judge by the deadline stated above. Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid.

Attachment: Snack bar RFP 2022.pdf

Closed on November 29, 2021

Jim Wells County will received sealed for Luncheon Catering Service for the Jim Wells County Annual Safety Luncheon, until 4:30 p.m. on Tuesday, November 23rd, 2021 at the Jim Wells County Judges Office located at 200 N. Almond, Suite 101, Alice, Texas 78332.  Bids will be opened publicly at the Commissioners Court on Monday, November 29th, 2021 @ 10:00 a.m. in the Jim Wells County Courtroom.  If you have any questions or concerns, please contact the Office of County Judge at 361-668-5706.

Attachment: RFP No. 2021-008 Bids for Luncheon.pdf

Closed on November 5, 2021

The County of Jim Wells is requesting a bid for the engineering of this project.  These services are being solicited to assist Jim Wells County in its construction and project implementation of the Tecolote Trail located on 192 CR 120 Alice, Texas.

Firms and/or individuals should have experience with federally funded programs.  Please submit a proposal of services to Precinct #1 Commissioner Margie H. Gonzalez's email at margieh.gon@co.jim-wells.tx.us.

Along with your bid proposal, you must also include verification that your company as well as the company's principal is not listed (is not debarred) through the System for Award Management (www.sam.gov).  Please include a print out of the search results.

The deadline for submission of this proposal is November 5th, 2021.  The County of Jim Wells reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards.

The County if Jim Wells is an Affirmative Action/Equal Opportunity Employer.

Attachment: Texas ParksandWildlifeBIDforEngineerSVcs.pdf

Closed on August 6, 2021

The County of Jim Wells Precinct #2 is requesting sealed bids on seal coat projects in the Precinct #2 area.  The successful bidder will be responsible for equipment and logistics of oil and asphalt to be used on the projects.  Precinct #2 will be responsible for all surface prep work prior to commencement of the project.  The approximately total square yards for job will be 15,000 square yards apportioned as follows:

Single Course:  County Road 211 Approximate Quantity   15,000 sq. yds.  - Ac - 10    .28 gal/sy - GR-4   1 cy/100 sy

All bids are subject to the Terms, Conditions & Provisions of this solicitation.  Bid package are due before 4:00 p.m. on August 6, 2021.   Bids received after the due date and time will not be accepted.  All bids will be formally opened and read publicly at the regular meeting of the Jim Wells County Commissioners' Court on August 9, 2021.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid. 

For copies of the bid contract, please visit the office of Jim Wells County Pct #2, Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Please mail or hand deliver proposal to:

Office of Jim Wells County Clerk
Attn:  J.C. Perez III
200 N. Almond Street
Alice, Texas 78332

Attachment:  Single course seal coat project CR 211.pdf

Closed on July 8, 2021

Description: 25’ x 112’ x 12’ Clear Span PEMB
to Include Monolithic Slab & Footing Design

Proposal Submittal Deadline: Thursday, July 8, 2021, 4:00 PM

Design/Build Pre-Engineered Metal Building

Jim Wells County is requesting proposals from qualified Design Build Contractors to provide planning and construction services for the following project:

• Scope and Nature - Jim Wells County is accepting proposals for the design and construction of a 25' x 112' x 12' clear span, pre-engineered metal building.
• Site - The address of the project is 2310 Old Kingsville Road Alice, Texas, 78332.

Before submitting a response to this RFP, each prospective DBC shall carefully read and examine all of the documents associated with this RFP and visit the project site. Each prospective DBC is expected to fully inform themselves as to all existing conditions and limitations under which work is to be performed prior to responding. The submission of a response to this RFP will be viewed as confirmation that the prospective DBC has made such an examination. Please note that proposals that are not responsive to all sections of the RFP requirements will not be taken into consideration. By submitting a proposal, the DBC confirms that:

• He/she has reviewed and understands the requirements of the RFP and has confirmed their proposal is in accordance with such requirements.
• He/she has visited the site, become familiar with existing site and local conditions, and has correlated site observations with the requirements of the RFP.
• The response to the RFP is based upon personnel and any systems, materials, and equipment as required by the RFP.
• He/she has reviewed the baseline scope of work including, but not limited to, that which can be reasonably inferred from the RFP project description, existing site and local conditions, and any other supplemental information provided by Jim Wells County during the RFP period, etc.
• He/she understands that the project scope, budget, and schedule may be modified to add or delete work scope. Jim Wells County will not issue documents or respond to inquiries related to the RFP to any other entities other than the one named as a DBC or their metal building supplier. Prospective contractors shall promptly notify Jim Wells County of any ambiguity, inconsistency, or error which may be discovered upon examination of this RFP.

2. PROPERTY INSPECTION. All interested parties should contact JWC District Clerk David Guerrero at (361) 668-5717, Ext. 6 or rdgdc@co.jim-wells.tx.us to schedule a time to view the construction site.

3. PROPOSAL SUBMISSION. 7 copies of the proposal shall be addressed and delivered in a sealed envelope to County Judge Juan Rodriguez, Jr., 200 N. Almond St, Suite 101 Alice, Texas 78332.  Email: linda.reynolds@co.jim-wells.tx.us

Attachment: JWC District Clerk RFP.pdf

Closed on June 24, 2021

As part of the American Rescue Plan Act of 2021, the Jim Wells County anticipates receiving approximately $7.8 million in additional funds to address local needs generated by the COVID-19 pandemic. Because these funds will be received directly from the U.S. Treasury, the Jim Wells County is seeking expertise with respect to administration of the funds.

Specifically, the Jim Wells County is seeking a professional consulting firm to provide expertise to augment staff’s capabilities to ensure compliance with federal regulations while maximizing the recovery of and beneficial uses of Rescue Plan dollars in the local community.

The ideal consulting firm will have demonstrated experience in programmatic disaster recovery and must have intimate knowledge and expertise in the areas of compliance with the federal Office of Management and Budget (OMB)’s Uniform Guidance 2 CFR, Part 200 federal funding requirements, including but not limited to federal acquisition requirements, and operations of the FEMA Public Assistance Program..

Please contact Jim Wells County Judge's Office, Linda Reynolds at 361-668-5706 Ext. 1, with any questions.

Jim Wells County intends to fund the project through administrative overhead allowable under the American Rescue Plan Act.

The submissions must be received by 10:00 a.m. on June 24, 2021 as an electronic copy in PDF format.  Submission must be transmitted via attachment to an email titled “Proposal for Disaster Recovery Consulting Services” and addressed to linda.reynolds@co.jim-wells.tx.us.

These instructions to offerors and all parts of the Request for Proposals are, by this reference, made part of the contract documents for this project is in the Attachment: RFP For American Rescue Act.pdf

Closed on April 22, 2021

Jim Wells County will receive sealed bids for activities funded by its County Transportation Infrastructure Fund Grant Program Contract CTIF 02 053 until 5:00 p.m. on Thursday, April 22nd, 2021 at the Office of the Jim Wells County Clerk at P.O. Box 1459, Alice, TX 78333.  Bids may be addressed to J.C. Perez III, County Clerk, (361) 668-5702, ext. 3.

The date and time of the bid opening and the phrase "Jim Wells County Seal Coat Bid" shall be clearly marked on the outside of the sealed envelope containing the bid.  The bids will be publicly opened and read aloud during Commissioner's Court beginning at 10:00 a.m. in the Commissioner's Courtroom on Friday, April 23rd, 2021 at the Jim Wells County Courthouse at 200 N. Almond, Alice TX 78332.

Bids are invited for project locations and approximate quantities of work as follows:

Project Location and Description Length Area

CR 221 TWO-COURSE SEAL COAT ~1.4 MILES ~15,000 SQUARE YARDS

Jim Wells County may award all, a portion, or none of the alternate bid item(s) through bid process.

Additional bid sheets and specifications may be obtained at the Jim Wells County Clerk's Office 200 N. Almond St., Ste. 103, Alice, Texas 78332; or on the Jim Wells County website at https://www.co.jim-wells.tx.us/page/co.county.bidding.

Each bid must be accompanied by a certified check, cashier's check, or bid bond payable to Jim Wells County, Texas, in the amount of five percent (5%) of the amount bid as a guarantee that the contract and bonds will be entered into by the Contractor.  Within 30 days of contract execution and prior to beginning work, the Contractor must provide a performance bond and payment bond each in the amount of the total contract price.

Bidders should use unit pricing.  Jim Wells County will select a bidder based on the lowest responsible base bid price and bidder's qualifications including past performance.  Jim Wells County reserves the right to reject any or all bids and to waive any informalities in the bidding.  The winning bid will be awarded at a later date during Commissioner's Court regular or specially called meeting after the bids have been evaluated.  Payment will be made in accordance with Chapter 2251, Texas Government Code.

Contractors must pay workers not less than the general prevailing rate of per diem wages contained in the contract documents for all work performed on this project, in accordance with Texas Government Code Chapter 2258.  Contractors must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex, age, or national origin.  HUBs are encourage to apply.

Bids may be held by the County for a period not to exceed 30 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidders' qualifications prior to the contract award.  All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake in part or in full under this project.

All prospective bidders are encourage to contact County Commissioner Ventura Garcia at (361) 701-5294 to arrange for an informal pre-bid meeting to discuss the work contained in this bid.

Attachment: Jim Wells Co Materials Bid Packet.pdf

Attachment: Jim Wells Co CTIF Addendum No. 1

Closed on April 8, 2021

The Commissioner’s Court of Jim Wells County has authorized procurement for AC-10 oil for the 2020 TxDOT County Transportation Infrastructure Fund from multiple vendors. Send sealed bids to the attention of Linda Reynolds, Executive Administrative Assistant to the County Judge, (361) 668-5706 x 1, 200 N. Almond Street, Ste. 101 Alice, Texas 78332, on or before 10:00 a.m. on Thursday, April 8th, 2021.

The date and time of the bid opening and the phrase “Jim Wells County AC-10 Bid” shall be clearly marked on the outside of the sealed envelope containing the bid. The bids will be publicly opened and read aloud in the County Commissioner’s Courtroom at 10:00 a.m. on Thursday, April 8th, 2021 at 200 N. Almond Street, Alice, Texas 78332. The winning bid will be awarded at a later date during Commissioners Court regular or specially called meeting after the bids have been evaluated.

Prices will be proposed for material-with-delivery. Bidders should use unit pricing.

Jim Wells County will select material based on price per gallon, bidder’s delivery availability, and proximity to ongoing and future Jim Wells County road work. In determining the lowest and best bid for a contract for the purchase of road construction material, the County may consider the company plant location of the bidders.

The Commissioners Court may award contracts for the purchase of road construction material to more than one bidder if each of the selected bidders submits the lowest and best bid for a particular location or type of material (Local Government Code Sec 262.027). Bids must be submitted on the bid form in the unit given on the form. Payment will be made in accordance with Chapter 2251, Texas Government Code.

Please contact County Commissioner Margie H. Gonzales at (361) 368-5763, County Commissioner Ventura Garcia at (361) 668-5704, County Commissioner Renee Kirchoff Chapa at (361) 384-2747, or County Commissioner Wicho Gonzalez at (361) 348-3213, with any questions. Jim Wells County reserves the right to reject any or all bids or to waive any informalities in the bidding.

All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this project.

Bids may be held for a period not to exceed 30 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidders’ qualifications prior to the contract award. HUBs are encouraged to submit. 

Attachment: Jim Wells Co CTIF Oil Bid Packet.pdf

Closed on February 4, 2021

The Commissioner’s Court of Jim Wells County has authorized procurement for seal coat materials for the 2020 TxDOT County Transportation Infrastructure Fund from multiple vendors.  The County will receive sealed bids for Grade 3 and Grade 4 Aggregate and AC-10 until 10:00 a.m. on Thursday, February 4th, 2021 at the County Judge’s Office at 200 N. Almond Street, Ste. 101 Alice, Texas 78332.  

The bids will be publicly opened and read aloud at 10:00 a.m. on Thursday, February 4th, 2021 at 200 N. Almond Street, Ste. 101 Alice, Texas 78332. Bid(s) will be awarded at a later date during Commissioners Court regular or specially called meeting after the bids have been evaluated.

Prices will be proposed for material-with-delivery.

Jim Wells County will select material based on price per ton, quality of material, bidder’s delivery availability, and proximity to ongoing and future Jim Wells County road work.  In determining the lowest and best bid for a contract for the purchase of road construction material, the County may consider the company plant location of the bidders and the cost to the county of hauling the material to be purchased.  

The Commissioners Court may award contracts for the purchase of road construction material to more than one bidder if each of the selected bidders submits the lowest and best bid for a particular location or type of material (Local Government Code Sec 262.027).  Bids must be submitted on the bid form in the unit given on the form.  

Please contact County Commissioner Margie H. Gonzales at (361) 368-5763, County Commissioner Ventura Garcia at (361) 668-5704, County Commissioner Renee Kirchoff Chapa at (361) 384-2747, or County Commissioner Wicho Gonzalez at (361) 348-3213, with any questions. Jim Wells County reserves the right to reject any or all bids or to waive any informalities in the bidding.

All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this project.

Bids may be held for a period not to exceed 30 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidders’ qualifications prior to the contract award.  HUBs are encouraged to submit.

Closed on September 24, 2020

The Jim Wells County is seeking to enter into a professional services contract with a competent professional grantsmanship consultant to assist the County in the preparation and submission of an EDA application under the Rules and Regulation of U.S. Department of Commerce, Economic Development Administration (EDA) under the Cares Act Recovery Assistance Program.

Submission requirements for this proposal are included in the attached Request for Proposals (RFP) form. Firms and/or individuals should have past experiences with federally funded programs. Please submit a sealed proposal of services and statement of qualifications to:

Attn: Linda Reynolds, Executive Administrative Assistant for County Judge Juan Rodriquez, Jr.
200 N. Almond, Ste. 101
Alice, TX 78332

Attachment:  Request for Proposals (RFP) for Grantsmanship Services.pdf

Closed on August 7, 2020

The County of Jim Wells Precinct #2 is requesting sealed bids on seal coat projects in the Precinct #2 area.  The successful bidder will be responsible for equipment and logistics of oil and asphalt to be used on the projects.  Precinct #2 will be responsible for all surface prep work prior to commencement of the project.  The total square yards for all jobs will be 67,000 square yards apportioned as follows:

Single Course:  County Road 220 Approximate Quantity   67,000 sq. yds.  - Ac - 10    .28 gal/sy - GR-4   1 cy/100 sy

All bids are subject to the Terms, Conditions & Provisions of this solicitation.  Bid package are due before 4:00 p.m. on August 7, 2020.   Bids received after the due date and time will not be accepted.  Commissioners' Court on August 10, 2020.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid. 

For copies of the bid contract, please visit the office of Jim Wells County Pct #2, Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Please mail or hand deliver proposal to:

Office of Jim Wells County Clerk
Attn:  J.C. Perez III
200 N. Almond Street
Alice, Texas 78332

Attachment:  Packet for seal coat project.pdf

Closed on January 23, 2020

Notice is hereby given that Jim Wells County is currently accepting sealed bids for operation of the snack bar/coffee shop at the County Courthouse. The snack bar/coffee shop shall serve a traditional breakfast menu and shall be open at a minimum from 7:30 a.m. until 10:00 a.m. Monday through Friday.  All Bids are subject to the Terms, Conditions, & Provisions of this solicitation.  Bid packages are due before 4:00 p.m. (Central Standard Time), on January 23, 2020.  Bids received after the due date and time will not be accepted.  All Bids will be formally opened and read publicly at the meeting of the Jim Wells County Commissioners' Court on January 24, 2020.  Please see the attached contract/lease agreement for the terms and conditions which the successful bidder will be required to comply with.  The attachment should be printed or may be picked up at the Office of the Jim Wells County Judge.  The form shall be completed with the proposed monthly rental amount filled in by the bidder.  The completed form shall be submitted to the Office of the Jim Wells County Judge by the deadline stated above.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid.  If you have any questions or concerns, please contact the Office of County Judge at 361-668-5706, option 1.

Attachment: RFP No. 2020-001 Bids for Operation of Snack Bar Coffee Shop 

Closed on August 22, 2019

The County of Jim Wells Precinct #2 is requesting sealed bids on seal coat projects in the Precinct #2 area.  The successful bidder will be responsible for equipment and logistics of oil and asphalt to be used on the projects.  Precinct #2 will be responsible for all surface prep work prior to commencement of the project.  The total square yards for all jobs will be 118,000 square yards apportioned as follows:

Single Course:  County Roads 308 and 220 Approximate Quantity   118,000 sq. yds.  - Ac - 10    .28 gal/sy - GR-4   1 cy/100 sy

All bids are subject to the Terms, Conditions & Provisions of this solicitation.  Bid package are due before 4:00 p.m. on August 22, 2019.   Bids received after the due date and time will not be accepted.  Commissioners' Court on August 23, 2019.  Jim Wells County reserves the right to reject any and all bids, to waive defects and formalities in such bid. 

For copies of the bid contract, please visit the office of Jim Wells County Pct #2, Jim Wells County Judge or by visiting our website at www.co.jim-wells.tx.us.

Please mail or hand deliver proposal to:

Office of Jim Wells County Clerk
Attn:  J.C. Perez III
200 N. Almond Street
Alice, Texas 78332

Attachment:  Request for Bids Pct 2 Commissioners.pdf