Position: Administrative Secretary

Department: County Judge

Pay Scale: Bi-Weekly/Salary

Essential Duties and Responsibilities:

• Answer phones professionally, take messages as needed, and direct calls to the appropriate department.
• Greet visitors courteously and direct them to the correct department if necessary.
• Process purchase orders by stamping received invoices/documents with the current date, assigning fund line-item numbers, obtaining signatures from the Executive Administrative Assistant or County Judge, filing copies alphabetically, and forwarding originals to the Auditor's Office.
• Create purchase orders by documenting the date, invoice number, itemized purchases, and verifying totals for accuracy.
• Assist the Executive Administrative Assistant and County Judge with calendar management.
• Receive documents requiring signatures from the County Judge and County Auditor; return signed copies promptly via email.
• Review the Auditor's payment/bills report and track outstanding purchase orders against vendor statements.
• File timesheets alphabetically for departments under the County Judge.
• Manage correspondence and phone communications in the Executive Administrative Assistant's absence.
• Perform mailroom duties as needed, including delivering mail to the post office.
• Assist with organizing the annual safety/employee appreciation luncheon.
• Schedule weddings performed by the County Judge.
• Prepare coffee for Commissioner Court meetings.
• Manage the credit card log, ensuring proper checkout/return, and filing receipt copies.
• Review incoming faxes and stamp them with the date received.
• Refill copy machine paper as needed.
• Notify the Executive Administrative Assistant of low office supplies.
• Monitor and respond to emails daily.
• Assist the County Judge with additional duties as assigned.
• Post holiday closure notices on courthouse entrances one week in advance.
• Log County vehicle check-in/out when used by departments.

Qualifications:

Education and Experience:

• High school diploma or GED required; associate's degree or some college preferred.
• Minimum of 2 years of administrative or clerical experience; government or legal setting a plus

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office equipment.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks, meet deadlines and work independently.
• Familiarity with Open Meetings Act and Public Information Act is a plus.
• Professional demeanor and ability to work with elected officials, department heads, and the general public.

Working Conditions:

• Office environment; standard hours with occasional extended hours for meetings or events.
• May require lifting of light office supplies or boxes.

Jim Wells County does not discriminate based on race, creed, color, national origin, gender, age or disability.

Attachment: Job Description Administrative Secretary.pdf

Position: CDL Driver

Department: JWC Commissioner Pct 3

Starting Pay: $14/Hour

Position Summary:

The JWC Commissioner Pct 3 office is looking for a CDL Driver for road/construction work.

Requirements:

• Valid CDL (Commercial Driver's License)
• Ability to operate and maintain equipment
• Reliable personal transportation
• Working cell phone
• Ability to lift 50+ lbs.
• Willingness to work outdoors in 100+ degree weather
• Strong work ethic and punctuality

Preferred Qualities:

• Experience with road or construction work
• Mechanically inclined
• Self-starter with problem-solving skills
• Willing to assist with labor tasks when not driving

You can call the office of Commissioner Pct 3 at 361-384-2747.

You can pick up an application at the Commissioner Pct 3 office at:

107 Armstrong Drive
  Orange Grove, Texas 78372

Position: Jailer

Department: Sheriff's Office

Status: Full time, Non-exempt

Salary: To Be Determined

Closing Date: Until Position is Filled